Some Important Info
Each race director is responsible for the entire financial activity and accounting of their race(s). We have developed processes to assist you with completing a well-accounted for and financially sound race. Please follow these processes to ensure you receive timely payment from the ORRRC, and to ensure your third-party vendors are likewise paid rapidly.
1. Check your race/event budget
Your specific race/event budget may be found on the race budgets tab of this site. You are encouraged by the ORRRC Board of Directors to spend per that budget: the Board does not seek extreme cost-savings that would make our events “cheap”, but also does not authorize spending over the budget. If you are going to spend over your budget, let the Board know (via the President or Treasurer) at least 30 days prior to your event so he can get approval from the Board for the overage.
2. Get and Bring “Seed Money” to Your Race
You are responsible for bringing “seed money” to your race. Seed money will be used to make changes for participants who pay cash at the event. For a race of 100 people, it is best to bring a mix of single-dollar bills (approximately $25-50 worth), five $5 bills, and a few $10 bills. Since our events cost most non-members usually $9, you will go through singles quite quickly. This seed money will be returned to you at the end of your race. The Treasurer cannot provide this money to you.
3. Print the ORRRC Race & Event Financial Accounting Document (OREFAD)
The OREFAD may be found by clicking here. There is an Excel spreadsheet form and a PDF for your use – either will be accepted. This is the document you will use to show your income, the seed money you brought, and then the payouts made during the race. The OREFAD is mandatory, and you must submit an OREFAD to be reimbursed for your race.
4. Bring the OREFAD to your race and fill out the information based on your race’s activities.
Have an independent person (not the race director nor the Treasurer) verify your accounting, then have them sign off on the OREFAD. Without independent verification, your voucher will not be accepted. You also must sign the OREFAD, indicating you believe that the document has been completed with integrity and accuracy.
5. Upload the OREFAD on the “Submit a Voucher/Invoice”
You can upload the OREFAD on the “Submit a Voucher/Invoice” tab on this page. Include any receipts you have, and fill out the information required in the voucher submission.
If you have cash from the race and the Treasurer was not there to handle it, you may elect to keep the cash and receive a payment from the ORRRC less the held cash, or you may arrange to securely deliver the cash to the ORRRC Treasurer.
If you do not see your race listed below, please contact the Treasurer using the contact tab on this website.
|RACE||YOU ARE EXPECTED TO MAKE||TO ACHIEVE THIS BASED ON PREVIOUS YEARS' INCOME, YOU SHOULD AIM FOR EXPENSES (Awards, Food, Etc.) NO GREATER THAN|
|NOTE: Race expenses do *not* include toilets/restrooms, park permits, or other ORRRC-mandated items.|
Also note that suggested expenses are based on data starting around 2019, and COVID has messed up the data/analysis for this. It will get better/smarter over time as we get more data on how much income races will pull-in typically each year. Your main aim is to achieve the amount in the "You Are Expected to Make" column moreso than focusing on the "TO ACHIEVE THIS BASED ON PREVIOUS YEARS' INCOME, YOU SHOULD AIM FOR EXPENSES (Awards, Food, Etc.) NO GREATER THAN" column, so if you create your own budget for your own race, please focus on that number on the left more.
|ULTRAS / CHALLENGES|
|Tie Dye 50k||500||2000|
|200K No Way!||0||400|
|Another Damn 50k||500||800|
|Dawg Gone Long 50-Miler||1000||2000|
|Broken Toe 50k||1000||300|
|Twin Creek 10k||-200||300|
|George Rogers Clark Park 5k||-200||300|
|West Milton Cross Country||-200||300|
|Possum Creek 5k||-200||300|
|Darby Creek Bison 5k/10k||-300||300|
|Grant Park Cross Country||-200||300|
|Frostbite 5-Miler||-200||1500 (includes hoodies)|
|Little Miami 10-Miler||-200||300|
|St Patrick 5k||-200||300|
|Sugar Maple 5k||-200||300|
|Dash for Cash||-200||700 (include prize money)|
|Lou Cox DeWeese 5k||-200||300|
|Fall Festival 15k||-200||300|
|Gift Exchange 5k||-200||150 (no awards given)|
We have partnered with RunnersPlus to open a merchandise store to buy ORRRC apparel and items! Right now there are t-shirts, long-sleeve shirts, quarter-zips, hoodies, and jackets available!
With over 30 events per year, we have partnered with a local photographer to provide our membership with awesome pics! Take a look!
55th Marathon and 33rd Half Marathon
55th ORRRC Marathon & 33rd Half Marathon
The RRCA State Championship Half Marathon
Sunday, April 3rd, 2022 at 8:00 a.m.
Xenia YMCA, Xenia, Ohio
44th Turkey Trot
The club's largest event! Come join over 7000 runners on Thanksgiving day!
Thursday, November 24th, 2022 at 8:30 a.m.
Riverfront Park, Miamisburg, Ohio
37th Ghost N Goblin 5k
The 37th running of the best & biggest Halloween-themed road race in town!
Tuesday, October 18th, 2022 at 6:30 p.m.
Wright State University's Nutter Center, Dayton, Ohio